Inventory Clerks

The choice of Inventory Professionals

Inventory Base is equipped with all the tools needed to complete evidence-rich and detailed property reports in a fraction of the time while streamlining administration and enhancing client communications and support.

With custom built and bespoke templates, inventory professionals get more reports done faster across a growing range of clients including letting agents, landlords, tenants and property managers.

Inventory Base provides tools for Inventory Professionals to:

Manage diaries across all teams to streamline resources and increase revenue

Provide client logins for direct bookings, report access and information share

Customise reports and price lists on a per-client basis

Set up internal checklists and prompts to ensure compliance across all reports

Customise terminology and auto-text suggestions with industry specific dictionaries

Auto-embed high quality photos, 360° pictures and video direct into reports

Customise pre-defined templates for all types of property and risk assessment reports

Create detailed audio dictations in app for self or third party transcription

Deliver and track signed reports to clients and tenants on site or at the desktop

Tenants, landlord or third party comments enabled and tracked to provide additional evidence and minimise disputes

Live Dashboard

Our live and powerful inspection dashboard helps professionals to view activity across all accounts, automate administrative tasks, supporting vital communication between team members and contractors. Become more efficient and effective as a business with streamlined workflows and live data that feeds into every task, report and service options.

Inventory Base showcases a live timeline of events, notifications including property history, alerts you instantly when something happens and provides summaries of your past, current and outstanding.

With instant notifications, track the progress of your jobs, your team and clients. Create a more efficient and effective workflow across your own user base with the ability for clients to book through their own account, schedule, change and review appointments in advance and download completed reports.

Produce Professional Inventory Reports

Minimise the time spent creating professional property reports, increase efficiency and productivity across your service and utilise paperless online report delivery with your own professionally branded reports.
With a large and ever-expanding library of pre-built and bespoke templates you can get up and running quickly or use our custom blocks and features to design reports to suit your service type and client base.

Have an existing report? We can import the document, match it and build it into our software quickly so you can maintain the style and quality of your reports across your portfolio of clients.

Software designed for Inventory Clerks

Professional inventory clerks and property managers love Inventory Base for the ability to work to their own level of detail and standards, generating robust, evidence-rich and professional reports in a fraction of the time.

Combine hybrid in-house reporting with the flexibility to work with external suppliers, or assign reports to clients and tenants to complete using our innovative self-service and Live Inspections features. With a live dashboard, auto-generated audit trails and instant notifications, Inventory Base is designed to work out in the field or back at the desk with no service interruptions or downtime.

How it Works

In-House

Inventory Base provides a complete end-to-end property software solution to produce professional reports in-house for all types of properties. Assign to property managers or team members to complete new tenant move ins, midterm visits, audits and assessments of your managed portfolio.

Outsourced

Add your own sub-contractors or preferred suppliers to your team to assign reports to, or offer your job via Workstreams to access a pool of experienced, nationwide inventory clerks using Inventory Base and readily available to bid on your job.

Live Inspections

Allow owners to remotely access the property or enable tenants to conduct their own inspection through Live Streamed or Self Assessment reports. With our secure app, users can submit data back to your desktop in real-time for you to review and troubleshoot. With Live Inspections, you can get more done, in a fraction of the time.

Live Dashboard

Inventory Base helps to automate jobs and tasks with a live timeline of all events, notifications and property history. With instant alerts, receive updates on jobs across all accounts, review outstanding and past reports and create a more efficient and effective workflow.

Template Builder

Create your own templates for different report types and property sizes. Choose which templates to start new inspections from, or use Inventory Base’s range of customisable formats to build quick checklists, skeleton reports or feature rich templates. With custom branding, design your cover page and report layout to reflect your brand and professional services.

Client Logins

Provide clients with their own secure login to access property reports, view their status and history, book appointments online and share completed reports. Inventory Base increases efficiency and improves effortless communication to keep your clients informed and satisfied.

Supports Speech-to-text

Dictate descriptions and conditions in-app to auto-convert to text, create an audio file to type up back at the desktop or use our unique typists options to free up your time to carry out more jobs and increase productivity.

Capture Digital Signatures

Auto-capture date and time embedded signatures. Tenants, landlords, assessors and other reporting professionals can sign reports in-person using your device or request signatures using the web browser link. With reminder prompts and share history features, evidencing acceptance of the report is simple.

Automatic Report Sharing

Manage contacts, notify or request signatures in advance and share reports automatically once complete, or only when you choose to. Every report share, receipt, opening of the email and additional comments are documented in your audit trail for future reference and evidence in disputes.

360 Tours and Videos

Automatically display 360° photos and videos within your web reports to enhance your evidence and create professional reports. Choose to share your media gallery and allow users to interact with panoramic views to provide the ultimate property report.

Export reports as PDF

Auto import third party reports to create side by side check outs. Add PDF's, Word Docs and DocsX files to your reports. Choose how and where they display so that report info is easy to find and share. Set up Dropbox to save reports as a PDF to print, share or retain as backup

Inventory Clerks use Inventory Base to complete professional reports:

Property Visits

Interim Inspections

Maintenance Reports

Health/Fire & Safety Inspections

Legionella Risk Assessments

HMO Audits / Block Management Reports

Commercial Building Inspections

Short Term Let / Vacation Rentals