Inspection and Property Inventory Software
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EA Best Supplier Guide Exceptional 2019 The Negotiator Awards 2019 Highly Commended Supplier of the Year Products & Services (Business) The Negotiator Awards 2019 Highly Commended Supplier of the Year Professional Support

Produce professional property inventories, check ins, check outs, interim inspections, building inspections, risk assessments and more.

InventoryBase Property Inventory App


Manage tenant move ins and move outs, produce detailed inventories and streamline periodic interim inspections.

Property Inspection App by InventoryBase

Block Management

Manage residential multi-family buildings, inspect communal spaces and flag issues to follow up on and resolve.

Property Inspection & Inventory App Via InventoryBase


Manage commercial real estate, including retail, industrial, office and entertainment. Streamline facility and asset management.

Property Inventory Software with InventoryBase


Manage short term rental properties, guest check ins, change-overs and flag actions for maintenance and cleaning.

Inventory Clerks Inventory Clerks Inventory Clerks Inventory Clerks

Schedule and track reports from anywhere

Schedule property visits ahead of time. Accept bookings directly from your clients.

Re-schedule appointments on the fly with simple drag-and-drop diaries. InventoryBase’s online platform brings effortless management, intelligence and automation to your business.

Complete reports faster in the field

Pre-loaded with customisable templates, checklists and auto-text dictionaries, complete detailed reports on-site in record time.

Re-order, rename, delete or add rooms and items, all from inside your mobile app to deliver reports before you even leave the property.

If time’s limited, pull up the built-in voice recorder and dictate your report as you whizz around, and complete reports later or have them transcribed for you.

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Property Inventory & Inspection App
Inventory Clerks

Edit reports online in your browser

Our powerful online report editor makes finishing detailed reports even easier than using desktop Word processors.

Whether you want to use a different camera for photos, upload videos, or anything else really, you can complete reports from any device with a browser.

Preview and polish off reports you’ve completed on-site with the browser’s built-in spell check, or review reports completed by your team, before marking complete for delivery.

Generate professional reports in a click

Once you’ve finished writing up your reports, a single click will take you to the final, professionally laid-out, numbered and referenced report.

Customise the look and feel of your final reports with your own branding and a number of report options including customisable notes, disclaimers, photo options and signatures.

If that’s not enough, you can even opt for premium reports that boast your unique cover page and colour scheme, designed exactly to your specifications.

Property Inventory Report Property Inventory Report Property Inventory Report Property Inventory Report Property Inventory Report
Inventory & Schedule of Condition Check In Interim Inspection Check Out

Eliminate end-of-tenancy disputes

Professional, easily readable property inventory & check-in reports are crucial documents when welcoming new tenants.

InventoryBase’s property inventory software automatically compares Check Outs against their original Inventory/Check In report, clearly laying out comparisons and making it easy to decide what needs attention.

Clearly identify fair wear and tear, damages, missing items, and cleaning and maintenance requirements by creating follow-up actions throughout the report.

Eliminate printing for good

Capture digital signatures either at the property, or once the report is delivered. Share interactive online reports so landlords and tenants can add comments and sign right in the browser for effective and evidenced dispute resolution.

We’ll generate a nicely paged PDF for you that contain all comments, photos and signatures, and we’ll store it forever via our secure file vault so you don’t need to worry about losing evidence ever again.

Finally – a truly paperless inventory or inspection process, end to end.

Inspection Digital Signatures

Working with industry leaders...

Secure Property Inventory App Via InventoryBase


We maintain the highest security standards to protect your data. Information is sent over a secure encrypted network protected by an enterprise level firewall on scalable cloud technology.

Portable Property Inspection App by InventoryBase


Produce professional reports on-site. Complete reports faster with your own custom dictionary, referenced photos, and tenant signatures captured directly on the device. View online within seconds.

Scalable Property Inventory Software by InventoryBase


Just starting out or looking to expand? InventoryBase will scale to your needs, whether you're an independent that might one day employ other clerks, or a larger company with over 50 staff and growing.

Real time property inspection & Inventory Software


Whether it's clients booking jobs, managers scheduling diaries or reports being completed, InventoryBase gives you real-time notifications to keep you up to date with what's going on in your system.

Content Hub

inventory training

InventoryBase Academy successfully host their first ‘Practical Property Reports’ training day

Following the success of their online training services, InventoryBase Academy launches a new CPD accredited practical property reports course for […]

Property inspection app

What can a landlord do during a property inspection?

Property inspections are an important part of working as a landlord. They not only ensure that your property is being […]

inventorybase negotiator awards

InventoryBase receive ‘highly commended’ placing in two categories in the 2019 Negotiator Awards

InventoryBase has been awarded a ‘Highly Commended’ place in Supplier of the Year: Services and Products (Business) & Supplier of […]

Property inspection app

How often a landlord should inspect a property and how to conduct an inspection

It is one of the least liked chores of being a landlord, but essential all the same – inspections are […]

Property Management Software

Good property managers are vital for landlords

Whether you are a resident management company, house builder or property investor, property management is crucial. With more people choosing, […]

negotiator awards

InventoryBase to attend this year’s Negotiator Conference after being shortlisted for 3 awards

Leading property inspection app providers, InventoryBase, will attend this years industry renowned event in the hope of receiving the well-regarded […]

Short term rental property

Transforming long-term rental properties into holiday lets could be more profitable

Letting property on a short term basis, or as a holiday home, is proving profitable thanks to the rise of […]

Property Inspection App

Your rights to inspect your rental property as a landlord

In the case of a dispute, rental property inventory reports provide crucial evidence and help avoid conflict with your tenants. […]

Property Inventory App

The importance of detail in a property inventory

A property inventory is essential in preventing disputes with tenants, and ensuring that your rental property is in the same […]


InventoryBase Workstreams – Six years in the making

There’s a real buzz in the offices of InventoryBase. Every day we experience a win, whether it’s a great new […]

Fire risks

The continuing risks behind the Worcester Park fire

In Worcester Park, a block of flats built by Berkeley in South West London, burnt down in September of this […]

Subletting property

Letting agent discovers tenant subletting by chance through Airbnb

By chance, a letting agent discovered that a tenant was subletting their rental home via Airbnb. Base Property Specialists, the […]

Best EA Supplier Guide 2020 InventoryBase

InventoryBase rated ‘exceptional’ in Best EA Supplier Guide 2020.

Today InventoryBase proudly announced securing two exceptional ratings in the prestigious EA Supplier Guide 2020. InventoryBase has been successfully placed […]

Property Inspection App

A landlord’s guide to avoiding disputes by using inventories

An inventory is one of the most crucial documents you will have in your possession as a landlord. In order […]

Property Inspection App

Ban on letting fees helps tenants in Wales

A ban on letting fees charged by landlords and letting agents has been enforced in Wales. The new legislation aims […]

accommodation x inventorybase workstreams partners with InventoryBase Workstreams to access nationwide inventory providers

Today InventoryBase announced a partnership between and newly launched InventoryBase Workstreams, providing nationwide access to professional vetted inventory suppliers.

Property Inspection App

A landlord’s right to view or inspect a property

One of the most common causes of tension and disputes between tenants and landlords is a confusion around a landlord’s […]

Property Inspection App

Damp back in spotlight due to Homes (Fitness for Human Habitation) Act

The new Homes (Fitness for Human Habitation) Act, which came into force on 20th March 2019, has seen the issue […]

Property Inspection App

How social landlords will respond to the Homes (Fitness for Human Habitation) Act

New legislation, which has enshrined the rights of tenants to improved standards of housing, has come with a stark warning […]

Property Inspection App

The hot weather problems that landlords may not know about

With heatwaves a frequent occurrence across the UK in 2019, Britain has now experienced the longest heatwave in 42 years. […]

Property Inspection App

Tips for letting agents ahead of ban on tenant fees

As part of the new legislation which came into force on 1st June 2019, we have compiled a list of […]

Property Inspection App

What does an inventory clerk do and should i hire one?

Letting property can be a difficult business, for both tenants and landlords alike. A ripped carpet, broken window or marked […]

Property Inspection App

Rising number of safety problems being flagged by inventory clerks

An increasing quantity of safety issues are being flagged up in inventory reports completed by inventory clerks, according to the […]

Property Inspection App

A landlord’s guide to avoiding tenant disputes by using inventories

An inventory is one of the most crucial documents you will ever have as a buy to let landlord. An […]

Property Inspection App

Why property inventory reports are crucial

Now no longer just a tool for preventing disputes with tenants focusing on condition or cleanliness, property inventories have become […]

Property Inspection App

Are inventories required for unfurnished rental properties?

There’s often confusion within the private rented sector as to whether properties which are rented in an unfurnished condition require […]

letting agent training

Staff training is the key to success in proptech

When recruiting new staff for your business, training them must be one of the top priorities. After the initial training […]

property inspection app

The growing risk of data and cyber crime in the lettings sector

Technology and the digital world provides many advantages to letting and estate agents, but this comes with serious additional risk, […]

property inspection app

Digital vs. paper: what is best for property inspection?

Technology has disrupted our world completely, as we download books on mobile devices, teach our children maths on tablets and […]

property inspection app

How technology is changing roles within the property sector

Technology is changing how agents sell and let properties. This might be through embracing social media in order to engage […]