Web Mobile Client Features Reports Integrations

Web

Access from any location on any device

Access the InventoryBase Dashboard from any browser via your PC, Mac, Smartphone or Tablet.

Grant your clients or landlords an account to accept online bookings, schedule appointments in advance and download completed reports.

Work solo or in a team, share and assign appointments between your staff and suppliers.

Live Dashboard

InventoryBase keeps a live timeline of all events, notifications and property history, alerts you instantly when something happens and provides summaries of your outstanding and past reports.

Template Builder

Customise your own templates for different types of report and property sizes to start new inspections from, use InventoryBase’s range of input formats to build quick checklists or detailed skeleton reports.

Online Report Editing

Edit your reports right in your browser, upload or label photos, re-arrange your report, highlight issues, or make addendums once reports have been delivered.

Assisted Scheduling

Book online, accept online bookings and manage your diary effortlessly with InventoryBase’s built in calendars, team diaries and availability options.

Team Diaries

Assign appointments to various team members, re-arrange appointments with a simple drag-and-drop, manage last minute cancellations and sit back as InventoryBase appropriately communicates with your team and your clients for you.

Client Logins

Impress your clients with their own login to your portal so they can add properties, book appointments and view report history all from their web browser.

Pricelists & Invoicing

Charge clients for various types of report based on property size and furnishing, store your own personal pricing matrix and let InventoryBase automatically invoice your clients and track revenue. Integrate with your accounting software to streamline even more.

Custom Reports

Choose from tons of options on what should be on your reports, how they’re laid out, what features are enabled for readers and how big your photos display. With InventoryBase, you really can customise everything about your reports, and even opt for a completely bespoke design.

Mobile

Complete reports offline with the app

Download the InventoryBase mobile app for iOS or Android, and complete reports on-site without the need for an Internet connection.

InventoryBase gives you the tools to produce reports faster, in a range of formats, and have reports completed, signed and uploaded for clients or tenants the moment you leave the property, or whenever you're reconnected.

Offline Capable

No need to rely on a connection in the field, simply download your appointments and complete reports at the property offline

Supports Speech-to-text

Use your microphone to dictate descriptions and conditions that automatically convert to text

Customisable Quick-text Dictionary

Build on our standard dictionary by adding your own terminology and commonly used phrases to access as shortcuts in the field and share between your team

Rapid-fire Camera

Capture multiple photos in a row of whole areas or specific items, photos are embedded and automatically referenced to the room or item you took them for

Built-in Audio recording

Record reports in audio format to transcribe later from desktop, send to your typists or submit to our pool of dedicated typing staff to write up on your behalf

Embed Video Recordings

Film short or long clips of areas and items within the property to embed on reports for easy online playback by tenants and landlords

Capture Digital Signatures

Allow tenants and/or landlords to sign reports in-person using your mobile or tablet device, or later on from their web browser

Upload reports for instant delivery

Sync completed reports once finished using either WiFi or 3G/4G/5G connections, sent to management review or directly to clients/tenants automatically once your upload is finished

Client Features

Fantastic Client features built-in

Grant client logins to allow access to property and report history, accept online bookings or customise reports and other options on a per-client basis.

Provide landlords and tenants the ability to add their own comments and supporting evidence to manage potential disputes.

Give your clients a more personalised and more streamlined service without the extra administration.

Client Logins

Grant Client Logins to provide access to their data and full view report history online for all their assigned properties

Direct Online Bookings

Accept appointment bookings direct from your clients via secure booking forms. Control availability and booking restrictions so you don't get overbooked

Client-Level Control

Customise settings, report layouts, templates, pricelists and a whole lot more for each individual client. InventoryBase provides unrivalled flexibility so you never have to tell your clients "no"

Notifications

Automated notifications and updates via email to keep everyone informed to appointments, visits and signature requests

Private Messaging

Direct private messaging between managers, team members and clients, both in-app and online

Advanced Payments

Enable client-specific pricing, generate invoices and capture online payments sent directly to your designated bank account

Integrations

Setup client-specific integrations with 3rd party software and CRMs to give your clients a more streamlined service

Self Service Reports

Assign reports to clients or tenants to complete a self-inspection of their rented property, with customisable templates and guidance documents provided for inventory check-in, check out and more

Reports

Interactive, secure reports accessible online.

InventoryBase delivers digital reports instantly to the right people.

View some Sample Reports:

Have an existing report design? We'll match it!

Your Logo and Brand

Add your logo and contact information to your reports. Pick your cover page layout. Choose your colour scheme... and customise a whole bunch more.

Secure Report Links

Interactive web reports accessible via a secure URL identify every recipient and when they read the report

Side by Side Comparison

Automatically show original condition when conducting a Check Out, with differences and issues listed side by side with original comments plus before and after photos.

Embedded Photos and Videos

Enlarge and zoom into photos, playback video right within your report and jump between bookmarks

360 Tours and Videos

Automatically display panning 360 degree photos and videos within your web reports and media gallery and allow users to interact with panoramic views

Tenant Comments

Enable tenants to comment on reports and add supplementary photos

Embedded Digital Signatures

Capture signatures directly from tenants, clients and third parties in-person or remotely

Automatic Report Sharing

Add recipients in advance to share reports automatically once complete, or only when you choose to, every report share, receipt and click will be documented in your audit trail

Export reports as PDF

Download and save reports as PDF to print or retain as a backup

Switch between report formats

Share full reports with some people, changes-only reports with others, and the maintenance or cleaning issues only with your contractors. It's all possible at no extra charge.

Integrations

Fully integrated API options

InventoryBase’s API allows any third party software vendor to sync customer data. Our API uses oAuth 2 for authentication, swapping your Client ID and Secret for an Auth token to use with your API calls.

The InventoryBase platform provides both API endpoints for posting and pulling data, as well as Webhooks for triggering POST data to your custom endpoint to update your own database.

Link with your Management CRM

Our API allows for seamless integration with your existing property management CRM, sync property data, inspection appointments and complete reports to eliminate repeated data entry and minimise admin